Adding and Removing Seats

Admins can easily manage user access by allocating, removing, or tracking seats directly in the Admin Dashboard. Follow the steps below to manage your team effectively.

As an organization administrator, you have full control over who can access BlueGamma within your team. The Admin Dashboard provides a central hub for managing seats, inviting new users, and removing access when needed.

Accessing the Admin Dashboard

1. Log in to your BlueGamma account at app.bluegamma.io
2. Click on Admin in the navigation menu (only visible to organization admins)

The Admin Dashboard provides an overview of your seat allocation and active users

Understanding Your Seat Allocation

At the top of the Admin Dashboard, you'll see a summary of your organization's seat allocation:

Column	Description
Purchased Seats	The total number of seats your organization has licensed
Occupied Seats	The number of seats currently assigned to active users
Remaining Seats	The number of seats available for new users

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Adding a New User

To invite a new team member to your BlueGamma organization:

Step 1: Click "Allocate Seat"

Click the Allocate Seat button at the top of the Admin Dashboard.

Step 2: Enter the User's Email

In the dialog that appears:

1. Enter the email address of the person you want to invite
2. Click Add to send the invitation

Step 3: User Receives Invitation

The invited user will receive an email with instructions to:

• Create their BlueGamma account (if they're new)
• Access the platform using their credentials

Tip: Users can sign up using email/password, Google SSO, or Microsoft SSO.

What if You've Run Out of Seats?

If all your seats are allocated, clicking Allocate Seat will display a message indicating you've reached your limit. To add more seats, contact our team at [e-mail].

Contact support to purchase additional seats when you've reached your limit

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Managing Active Users

The Occupied Seats section displays all active users in your organization with the following information:

Column	Description
Email	The user's email address
Role	Shows "Admin User" badge for organization administrators
Date Registered	When the user first signed up
Last Login	The user's most recent login date

View all active users and their activity in the Occupied Seats section

Searching for Users

Use the search bar above the user table to quickly find specific users by email address. This is particularly helpful for organizations with many team members.

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Removing a User

To remove a user and free up their seat for reallocation:

Step 1: Locate the User

Find the user in the Occupied Seats table. You can use the search bar to filter by email.

Step 2: Click "Remove"

Click the Remove button next to the user you want to remove.

Step 3: Confirm Removal

A confirmation dialog will appear asking you to confirm the removal. Click Remove to proceed or Cancel to go back.

Confirm that you want to remove the user from your organization

Note: Admin users cannot be removed from the organization. Contact support if you need to change admin access.

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Viewing Removed Users

Users who have been removed from your organization appear in the Removed Users section at the bottom of the Admin Dashboard. This provides an audit trail showing:

• Email address of the removed user
• Date they originally registered
• Their last login date before removal

Track previously removed users in the Removed Users section

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Frequently Asked Questions

Can I re-add a removed user?

Yes! Simply use the Allocate Seat button and enter their email address. They'll receive a new invitation to rejoin your organization.

How do I become an admin?

Admin access is typically assigned when your organization's account is created. Contact [e-mail] if you need admin privileges or need to change who has admin access.

How many seats can I purchase?

BlueGamma offers flexible seat licensing. Contact our team at [e-mail] to discuss your organization's needs.

What happens when a user is removed?

When you remove a user:

• They immediately lose access to BlueGamma
• Their seat becomes available for reallocation
• They appear in the "Removed Users" section for your records
• Their data and settings are preserved in case they're re-added later

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Need Assistance?

If you require admin access, need to purchase additional seats, or encounter any issues while managing your team, reach out to our support team:

📧 Email: [e-mail]

We're here to help!