Admins can easily manage user access by allocating, removing, or tracking seats directly in the Admin Dashboard. Follow the steps below to manage your team effectively.
As an organization administrator, you have full control over who can access BlueGamma within your team. The Admin Dashboard provides a central hub for managing seats, inviting new users, and removing access when needed.
Click on Admin in the navigation menu (only visible to organization admins)
The Admin Dashboard provides an overview of your seat allocation and active users
Understanding Your Seat Allocation
At the top of the Admin Dashboard, you'll see a summary of your organization's seat allocation:
Column
Description
Purchased Seats
The total number of seats your organization has licensed
Occupied Seats
The number of seats currently assigned to active users
Remaining Seats
The number of seats available for new users
Adding a New User
To invite a new team member to your BlueGamma organization:
Step 1: Click "Allocate Seat"
Click the Allocate Seat button at the top of the Admin Dashboard.
Step 2: Enter the User's Email
In the dialog that appears:
Enter the email address of the person you want to invite
Click Add to send the invitation
Step 3: User Receives Invitation
The invited user will receive an email with instructions to:
Create their BlueGamma account (if they're new)
Access the platform using their credentials
Tip: Users can sign up using email/password, Google SSO, or Microsoft SSO.
What if You've Run Out of Seats?
If all your seats are allocated, clicking Allocate Seat will display a message indicating you've reached your limit. To add more seats, contact our team at [email protected].
Contact support to purchase additional seats when you've reached your limit
Managing Active Users
The Occupied Seats section displays all active users in your organization with the following information:
Column
Description
Email
The user's email address
Role
Shows "Admin User" badge for organization administrators
Date Registered
When the user first signed up
Last Login
The user's most recent login date
View all active users and their activity in the Occupied Seats section
Searching for Users
Use the search bar above the user table to quickly find specific users by email address. This is particularly helpful for organizations with many team members.
Removing a User
To remove a user and free up their seat for reallocation:
Step 1: Locate the User
Find the user in the Occupied Seats table. You can use the search bar to filter by email.
Step 2: Click "Remove"
Click the Remove button next to the user you want to remove.
Step 3: Confirm Removal
A confirmation dialog will appear asking you to confirm the removal. Click Remove to proceed or Cancel to go back.
Confirm that you want to remove the user from your organization
Note: Admin users cannot be removed from the organization. Contact support if you need to change admin access.
Viewing Removed Users
Users who have been removed from your organization appear in the Removed Users section at the bottom of the Admin Dashboard. This provides an audit trail showing:
Email address of the removed user
Date they originally registered
Their last login date before removal
Track previously removed users in the Removed Users section
Frequently Asked Questions
Can I re-add a removed user?
Yes! Simply use the Allocate Seat button and enter their email address. They'll receive a new invitation to rejoin your organization.
How do I become an admin?
Admin access is typically assigned when your organization's account is created. Contact [email protected] if you need admin privileges or need to change who has admin access.
How many seats can I purchase?
BlueGamma offers flexible seat licensing. Contact our team at [email protected] to discuss your organization's needs.
What happens when a user is removed?
When you remove a user:
They immediately lose access to BlueGamma
Their seat becomes available for reallocation
They appear in the "Removed Users" section for your records
Their data and settings are preserved in case they're re-added later
Need Assistance?
If you require admin access, need to purchase additional seats, or encounter any issues while managing your team, reach out to our support team:
